Many of you may have begun working from home in the past couple of weeks and may be doing so for the foreseeable future. If you've never worked at home before, it can be a big change and a big challenge! I've heard from some of you that you are struggling in various ways — from staying focused on your work to not letting your working hours bleed into your personal time. I have worked from home on and off for years, so I wanted to share with you some tips that may help you be more productive at work, more comfortable when you are working, and give you the ability to separate work and home life.
1. Get ready for work
You may think working from home means you get to roll out of bed and go straight to your laptop in pajamas and bedhead, but I suggest you actually get ready for work similar to how you would if you were going into the office. Depending if you are required to video chat or not may determine how much time you spend on your appearance, but at least do the following:
Get up early enough to get these things done before you're supposed to be logged on and ready to work. Over the past couple of weeks, circumstances were extraordinary and there were days that I got woken up with issues at my day job that continued all day so that I never had the time to do these basic things. I felt out of sorts and out of control all day long! I'm a true believer that how you look impacts how you feel (so much that I wrote an entire post about it!) Set yourself up for success by being awake and ready to face the workday — even if you're just walking to another room in your house!
"Set yourself up for success by being awake and ready to face the workday - even if you're just walking to another room in your house!"
A Hungary-based biologist PhD, currently working in the R&D field. In line with his burning enthusiasm for productivity, Csaba Vadadi-Fulop launched his blog www.productivity95.com where he blogs about productivity and personal development.
1. Limit morning decisions
Either prepare for the morning the night before by completing tasks before bed or by creating a few standard choices for your regular morning tasks. For example you could lay out your clothes before you go to sleep or you could pre-define a few pair of pants and a few tops that match so it's very easy to pick out an outfit in the morning. You could make your lunch at night or you could have several items that you know you like, don't take any preparation, you know fit in your lunch box, and are all located in the came general area in your kitchen that you can mix and match into a lunch bag in the morning. The fewer decisions in the morning, the more energy you'll have during the remainder of your day.
I used to be a serial snoozer. I could hit a traditional alarm clock's snooze button every 9 minutes for a good hour before finally rolling out of bed. I tried using my Fit Bit as an alternative and set multiple alarms that would vibrate until I turned them off. That worked better, but I soon learned, I can turn them off in my sleep! I think I may have found the best solution for me - I have been setting an alarm on my Google Mini and when it goes off it the morning, I have to actually speak to turn it off, "Hey Google, cancel alarm." Even if I don't get out of bed immediately, having to talk out loud seems to wake me up enough so I don't fall back asleep. I like setting backup alarms to make sure I'm out of bed in time. Additional alarms throughout the morning can also keep you on track - try an "it's time for breakfast" alarm, an "it's time to dry my hair alarm", or an "it's time to load the car" alarm. Remember all those little things you do in the morning that could be wasting time - like checking email or social media on your phone or watching the news. If you want to build those into your morning, give yourself a set time so you don't get carried away!
I'm a big proponent of timing everything you do so you know how long things really take. I used to think it took SO long to do my makeup that on most days, I'd just throw my makeup bag in my purse and do my makeup at work. Once I timed myself, I realized it takes me less roughly 5 minutes for my entire regimen and there's usually plenty of time for that in my morning! I also know how much time it takes me to take a shower with and without washing my hair (so I can sleep in a little on days I don't need to wash my hair.)
4. Do things in order (or at the same time!)
Think through everything you have to do in a morning, and figure out the most efficient order of tasks. It doesn't make sense to put moisturizer on first and then put in your contacts just like it doesn't make sense to fix your hair before putting on your pullover shirt. Also consider which things can be done at the same time. Multi-tasking isn't usually a great idea, but for some mindless tasks, it's great! For example, I get my jewelry out while I'm brushing my teeth and use my Turbie Twist towel to absorb the moisture from my wet hair while I'm doing my makeup. This is one of my favorite morning hacks because it significantly reduces the time it takes to blow dry my hair!
I try to only open a drawer or a door twice a morning - once to get out what I need and a second time to put those things away. I open my top bathroom vanity drawer to get out my contacts, my hairbrush, and my makeup bag. Then I close the drawer and don't open it again until I'm done with all of those items. I open the door under my vanity to get out my curling iron and/or hair dryer and hair products, and then I close it. I don't open it again until I'm ready to put those away and while I have it open I spritz myself with body spray before closing the door for the final time.
6. Put things away as you go
I like to wake up to a clear bathroom counter and leave for work with a clear bathroom counter. It allows me to start the day with a little control. When you do your makeup, try taking out all the items you will use out and set on the counter. As you use them, put them back in a makeup bag, so when you're done, everything is back in your bag and it's easy to just put it back in its place. Try a heat proof bag or container for curling irons or straighteners, so you can put them away as soon as you're done instead of leaving cords all over the place! Keep a wastebasket next to where you get ready so you can throw away cotton swabs, tissues, cotton balls, etc. as you go.
7. Empty your head
Whenever you think of something you need to do, either write it down in a place you will see before you walk out the door or set a reminder on your phone that will create a notification so you can feel confident you won't forget. If I need to take food for a carry in or return a library book or drop my car off at the repair shop, I set a reminder for early that morning so that when I look at my phone before I walk out the door, I'll see the notification. This helps me sleep better not trying to remember what I have to do in the morning. I also set reminders at times all throughout the day for things I need to buy, errands I need to run, phone calls I need to make, etc. It's nice to get them out of my head and into a system I trust.
Each chapter of the book is one of the 10 steps to ultimate productivity. For each step, you will be taught why it is important, learn from some real life examples, receive tips about how to put the step into practice in your own life. There are also bonus materials that you can access online to help with your own personal productivity system.
The ten steps are:
- Clear Your Mind
- From Tasks to Projects
- Focus on What's Most Important
- Be Productive Anytime and Anywhere
- Delegate Tasks to Achieve More - Work in a Team
- Group Your Tasks and Shift Gears
- Take Control Over Your Documents
- Check Your System Regularly
- Master Your Emails
- What Else Can You Improve?
Planning saves time and helps us feel in control. There are many options for planning tools from a simple notebook to a pretty planner to slick digital apps. There is no perfect method for planning your days, but there several questions that you can answer to help you choose the right planner for you!
- Do you prefer digital, paper or both?
- Do you want to keep personal and professional plans separate or do you prefer one overarching system?
- What do you want to include in your planner? Appointments, tasks, ideas, and/or notes?
- Where will you need to access your planner? Will you carry it with you or leave it in one location?
Once you've answered these basic questions, you can move on to the more detailed options based on your paper vs. digital preference.
- How big? do you want to be able to fit it in your pocket or your purse, or do you carry a work bag or backpack?
- Does color matter?
- Do you like pages to lay flat? Do you prefer spiral bound planners?
- Do you want the pages of your planner to be pre-printed or would you rather draw/write everything more like a bullet journal?
- Do you want calendar pages to have the dates filled in for you, or do you want to add your own dates?
- Do you want to have space for monthly, weekly and/or daily planning? Is it important to have your days broken into timed increments?
- Do you want a to-do list on a separate page from your calendar or all in one area?
- What weight do you want your paper to be?
- Do you want a hard or soft cover? So you want the cover to be wipeable?
- How much do you want to spend on your planner?
- Do you want a calendar only or do you need a task manager as well?
- Do you want to be able to share the contents of your planning system either for others to view or to delegate?
- Do you want a free tool or a subscription based tool? How much are you willing to spend?
- Do you want to be able to use your digital tool on a computer, a tablet, and/or a smartphone?
- Is it important to you to link to other apps? For example, do you want to integrate a task manager with your calendar or note taking apps?
- Do you want the ability to import and export information?
- Does the tool have the ability to categorize and color code items?
I like a hybrid approach and use a digital calendar, digital task manager with digital reminders, as well as a paper planner. I prefer to keep personal and professional somewhat separate, but do combine them in one view. For example, on my iPhone's calendar app, I have my personal Google Calendar, my "side hustle" Google Calendar, and my work Outlook calendar overlaid on one another so I can see everything at once. For me, I want to capture time bound meetings and appointments, deadlines, and special dates like birthdays and anniversaries on a calendar and to-dos in a task list. I need a place to jot down notes and ideas, and a place to store a piece of notepaper as well. It may seem redundant to have tasks in both a digital and written format, but the physical act of writing things down helps me process and remember them better. When I transfer items from my digital task list to my physical planner during a regular planning time, it helps to cement in my mind what is truly a priority.
Buy a special writing utensil to use with your planner. A mechanical pencil may be your best option - it's erasable, the tip will always be sharp and it won't bleed through the pages. But there's something fun about using a special pen that writes so smoothly... Just make sure to test pens on a small section of paper to make sure it doesn't bleed or smudge. Different types of paper react differently to different types of ink. Consider a couple of colors of pens/highlighters to use and make a system of what each color means. For example, if you decide to add both work and personal obligations, you may want to use one color for work and one color for personal.
Create a way to keep your place. Find a reliable bookmark, fun binder clip, or reusuable sticky note tab to mark your place in your paper planner. My planner comes with tabs for each month, but I will still want to mark which date I'm on to make it that much quicker to do my planning.
Decide how far out you will plan. Most people do well to put in the big events for the whole year on the calendar and then plan around those on a monthly or weekly basis. A quick review of your calendar and digital tools before bed allow you to write down your appointments and must dos the night before in your paper planner. This will allow you to rest easier knowing you haven't forgotten anything and that you have a solid plan for the next day.
Set a regular planning meeting with yourself and your family. My husband and I both work full time and have a significant commute, plus have some volunteer commitments, lots of parenting commitments and also appreciate some downtime. We have to have at least a weekly check in to figure out who's going to pick up the kids, what we will have for dinner, etc. This doesn't have to be a formal meeting - ours is usually after a meal and we both whip out our phones and check who has to go in early, who has to stay late, and what kid's activities are coming up that week. This allows us to plan our grocery shopping list and arrange childcare for the week ahead. We invite each other to events using our digital calendars so know what is expected of us.
I hope you can find your ideal planner in the next couple of weeks so you can start off your 2019 feeling like a planning rockstar! If you have another planner you love, please share with us in the comments.
I want to use my energy in a positive way to accomplish my goals efficiently. So how do I stop the feelings of annoyance and anger that suck up so much of that energy and cloud my thinking?
- Determine what is causing the feelings of frustration.
- Acknowledge the feelings, and control them instead of letting them control you
"What if you said in your head, 'na-na na-na boo-boo you can't make me mad' and created a new identity for yourself as someone who is slow to anger?"
- Go on the offensive against your anger.
- Create a focus before you get frustrated!
Do you have other tips for keeping it together when you are dealing with a difficult situation or feeling angry? Some readers may appreciate the tips heading into the holidays when stress levels and frustrations tend to run high! Share with us in the comments.
Emmons, Robert A., and Michael E. Mccullough. “Counting Blessings versus Burdens: An Experimental Investigation of Gratitude and Subjective Well-Being in Daily Life.” Journal of Personality & Social Psychology, vol. 84, no. 2, 2003, pp. 377–389., doi:10.1037//0022-35220.127.116.117.
Tracy, Brian. “Plan Ahead and Increase Productivity.” Brian Tracy's Self Improvement & Professional Development Blog, Brian Tracy International, 22 Sept. 2017, www.briantracy.com/blog/time-management/plan-ahead-and-increase-productivity/.
If you’re anything like me, you are so busy that you feel like writing down what you’re doing is just another task you don’t really have time for. But, if you commit to just one week, 7 days, of writing down what you’re doing in 15 minute increments, you will be amazed to see how much you actually accomplish in a day’s time! If you’re really honest when you track your time, you will see more wasted time than you like, but you’ll also see how much time of your life is spent doing things you can’t NOT do – eating, sleeping, grooming. When you know what time you have left after those kinds of non-negotiables, you will automatically feel more in control and more motivated not to waste those remaining hours. Take the time to track your time! Download this free printable to track your time this week. It’s broken up into 4, 6 hour sections, so you can visually see how much of your time is really spent during the overnight hours (hopefully sleeping), morning, afternoon and evening/night. You’ll be amazed how many hours are already spoken for, so that’s what makes being productive in those remaining hours so important!
Once you’ve finished a week’s worth of time tracking, you will see patterns in your days. There are things you do every day. Some of those repetitive tasks will occur at the same time each day, but others could be mixed throughout your day. In your time tracking phase, you were only recording in 15 minute increments, so you didn’t find out how much time it actually took you to empty the dishwasher or take a shower or drop off the kids at school. Identify the things you do at least 3 times/week and then get your timer out! Time yourself doing each of those tasks. Don’t rush to beat the clock – just do them as you normally would and then keep a log of the tasks and the times they take. If you want to be really scientific, do the tasks multiple times and then take an average time. There are lots of time tracking apps out there - one free one I've used is Toggl. What you can gain by timing yourself is a realistic expectation of what you can accomplish in a certain time-frame and the ability to insert quick tasks into random time openings in your day. Have 10 minutes before you need to get in the car – well, now I know it only takes 6 minutes to empty the dishwasher – why not?
Now that you know what you do, and how long those things take, you can now really prioritize. Once those things are you’ll need to do a big bad brain dump! Get out pen a paper or try the sticky note mind mapping that I tried in “Confessions of a List Maker.” After everything is out of your head, begin categorizing all of the to-dos. Don’t get hung up on your system, your goal is to have a master list of all of the things you will want to plug into the open slots in your days. Last week’s post talked about how to figure out what to do next – take a few minutes to read that post. If you set a focus for the year and related goals, take a look back at those to make sure the items that are on your list help you get where you wanted to go. Now, review your list again and get rid of some things! There are many things we think we need to do, that can either be done by someone else or just not done at all. Ask yourself what would happen if you didn’t do X? If you can live with the answer, cross it off! Now prioritize what remains within each category so you have a next action for every category of your life. Remember this process can be done on paper or in your favorite digital tool.
Finally it’s time to put it all together. First take a blank time tracker and plug in all of those everyday must dos for tomorrow– include everything that you have to do from meal prep to kid drop off to brushing your teeth – you now know exactly how much time each of those take. Now take a look at your prioritized lists and choose what you’re going to fill in the blanks with. Remember the importance of margin. You can’t really make back to back meetings work. What if you need to walk or drive to the meeting or even just take a bathroom break? That means you’d have to leave one meeting early or arrive at the next meeting late. Instead of booking yourself solid, give yourself some leeway. I like to see at least 10 minutes between appointments. If you have a task that you haven’t or couldn’t time, give your best estimate BUT add 25% to that estimate. The worst thing that will happen is you finish early and you plug in another task (maybe one that you previously timed so you know that you can absolutely run to the pharmacy and back in 20 minutes.) Fill up every box in your day’s time tracker even if those boxes say “rest” or “watch TV” or “family time.” If you give purpose to each slot of your day, you are less likely to squander your time.
Always be looking for ways to be more efficient! Are there things that you can do in the background while you are doing other tasks? – like watching your favorite TV show while you fold laundry. Be wary of attempting to truly multi-task because that usually leads to poor quality or longer efforts. Read about the benefits of single tasking in a previous post. Are there things that you just don’t need to do or can replace with something easier or quicker? For instance, I believe with my whole heart that a damp dishrag thrown in the dryer with a wrinkly shirt while I shower is much more efficient than ironing! Do you really need to re-pot the flowers or is the plastic one they came in just as worthy of the position on your front steps? Sometimes shortcuts do mean lowering our expectations – I’ve become pretty good at that – but others are just a smarter way of doing things. Remember to enlist your family and/or be willing to pay for services that help save you time.
"Don't worry about your system being perfect - an imperfect system is better than no system at all."
Once you get going and have all your responsibilities out of your head and in your chosen system, give yourself time to review all tasks and decide what is the “one thing” is that will move you forward, and what the next one is, and the next, etc. Consider assigning due dates and reminders. If you have projects that you repeat, create a template so you can copy and repeat what works best for you. Don’t worry about your system being perfect – an imperfect system is better than no system at all!
Even though email is dying a little because of other messaging apps, it is still prevalent especially in professional settings. Most of us have at least two email addresses – a personal and a work address and receive many messages each day. At my day job, I easily get over 100 emails every day, and at home, I may get 30 or so. These add up very fast, and if you don’t know how to efficiently triage your messages, you can quickly get buried and miss the important messages because they nearly disappear amongst all the junk.
Process your email, don’t read and re-read it
You should do 1 of 4 things with new emails - delete, file, do, or move to a task management system (we will talk about the details of this in a later post.) Don’t just read the your messages and leave them in your inbox to come back to later because you will end up either losing it, forgetting about it or you will re-read it over and over, which is just wasting your time! If a message is obvious junk or something you are sure you will never need again, just delete it! If it’s reference information that you may need later, file it. If it’s actionable use the 2 minute rule that David Allen talks about in his book, Getting Things Done. If the action can be completed in 2 minutes or less, just do it. If it will take longer than 2 minutes or can’t be done until you have additional information, add the action to a task management system and then either file or delete the message.
Over time, we all sign up for various newsletters either on purpose or inadvertently. Instead of continuing to delete them each time they are delivered, take an extra few seconds and unsubscribe from the ones you are no longer interested in. Every email marketing platform (that’s legit) has a little button somewhere at the bottom of the message that you can click on to get off of their email list. There are also some services that will help you get unenrolled from unwanted lists. Of course those of us who have an email newsletter don’t want you to unsubscribe (it hurts our feelings) but I care more about your productivity than my email list, so do what you’ve got to do! If you’re too scared to make that drastic of a decision to never receive a particular newsletter again, you can use the next tip instead.
Also be sure to report spam so it can be blocked for the future. Most email platforms have a mechanism to report spam. If you get rid of most of the junk, you'll spend less time sifting through all the things that don't matter for the few messages that do.
Rules, Rules, Rules
If you aren’t using rules in your email, pay attention! You can set up a variety of rules in whichever email platform you use. This allows you to never touch a message and direct it to go right to a particular folder, to be marked as read, or even go straight to the trash. For those newsletters you were too scared to unsubscribe from, you could set up a rule to move them to a special folder. Set a reminder on your calendar for a couple of months in the future to look at that folder. If you haven't missed anything important, you may feel comfortable completely unsubscribing.
You can also create rules for message you send. I have a rule so that if I put myself in the BCC line, it moves that message to a folder I have named “Waiting.” This allows me to remember to follow up if I don’t receive an answer to my message. You can also set up conditional formatting so messages from your boss are displayed in a different color. In the next installment of this series, I’ll show you some examples!
It’s ok to be a little lazy with your email! There are many ways that you can cut corners. In Outlook, my favorite is to set up quick steps to use just one click to complete an action like moving a message to a folder, creating an appointment with the contents of the message in the body, forward a message to a particular address, or create a new message to a particular address. Learn how to drag and drop messages either to a folder or to your calendar. Explore the menu that is displayed when you right click on a message. Add commonly used folders to a favorites area to save a few seconds each time you want to access it. Next time, I will provide some demos of how to set some of these shortcuts up.
Simplify your folders
I used to have an elaborate foldering system with folders for each project with sub folders and sub-sub folders, but what I realized a few years ago was I was spending so much time deciding where to folder things and nearly that same amount of time selecting the folder to look in when I wanted to find the message later that it just didn’t make sense. Now, I have only one folder per year with a sub-folder for every month. Anything I don’t delete goes in the folder for the month it was received. All email platforms have search functions, and the two I use – Gmail and Outlook – have excellent search tools, so you can find any message without having to know what folder you put it in. Some people like to keep EVERYTHING in their inbox and just search for what they need. Now, that makes me a little anxious, so I prefer to folder when I’m done. I look at my email inbox like my home mailbox. It’s just for new stuff that comes in, and just like I take in my physical mail every day or so, I like to keep my email inbox emptied.
In the second part of this series, I will have some demos to show you how to implement some of these tricks, but I need your help. I could use several of you to email my demo email address with various subject lines. Email email@example.com to help me create a good tutorial for you!
Photo by Krsto Jevtic on Unsplash
“Analysis | How Many Hours of Your Life Have You Wasted on Work Email? Try Our Depressing Calculator.” The Washington Post, WP Company, 3 Oct. 2016, www.washingtonpost.com/news/the-intersect/wp/2016/10/03/how-many-hours-of-your-life-have-you-wasted-on-work-email-try-our-depressing-calculator/?noredirect=on&utm_term=.bd59896565f2.
Ansaldo, Michael. “3 Tools That Easily Unsubscribe You from Emails.” PCWorld, PCWorld, 22 Mar. 2017, www.pcworld.com/article/3181014/software/3-tools-for-easily-unsubscribing-to-emails.html.
"Are there practices I'm following or things that I'm doing just because others are doing them? Maybe what I should be doing is paying attention to the people who are doing something different - what is it and is it working for them?"
When I was forced into focusing on an important project it felt odd, and a little wrong, to put everything else to the side and do just one thing, but it was AMAZING! I felt more clarity and forward momentum than I'd felt in a very long time. Interestingly, because I'd been thinking about one thing all day, my mind just kept on working efficiently even after I was "done" for the day. I had ideas and worked out problems in my head overnight much more easily than I would have if my mind would have been all over the place during the day as it usually is.
Productivity coach, Marcey Rader, describes different types of tasking methods in one of her blog posts. Multi-tasking is truly doing two things at once, and since only 2% of the population can actually do this - stop trying! What the rest of us are doing is called switch-tasking. Rader describes switch-tasking as "juggling two tasks by refocusing attention back and forth and losing time and progress in the switch." Switch-tasking makes us 30-40% LESS productive because we are switching our focus about every 3 minutes. There are some tasks that can be done as background tasks which do allow us to complete more than one thing at a time. A great example is listening to music while running or folding laundry while watching TV. Listening to music and watching TV are done in the background, while the other task is done in the foreground.
"Multi-tasking is truly doing two things at once, and since only 2% of the population can actually do this - stop trying!"
A to-do list or a schedule with only the most important tasks in a natural order of your energy level goes a long way in helping you stay on task. A timer can also help you, especially if it's something you don't particularly love doing. Setting clear expectations about your time with those who you feel accountable to may be the most important aspect in being productive. If you tell your boss or your spouse or your kids that you will do multiple things for them in an unrealistic time frame, you are going to naturally try to switch back and forth to try to get things completed. Pad the time you think you need, so you can over-deliver and gain momentum. Finally, decide what NOT to focus on. Cal Newport says in his book, Deep Work: Rules for Focuses Success in a Distracted World, “What we choose to focus on and what we choose to ignore—plays in defining the quality of our life.”
This coming week, I'm going to try to improve my productivity by trying single-tasking. I know I can't spend two whole days on one project again, but I can spend blocks of time this week with head-down focus. I'm excited to see the results!
Crenshaw, Dave. The Myth of Multitasking: How Doing It All Gets Nothing Done. Jossey-Bass, 2008.
Rader, Marcey. “Multitasking, Switchtasking, Background Tasking or Hypertasking.” Marcey Rader Coaching, LLC, 13 Dec. 2017, www.marceyrader.com/multitasking-switchtasking-background-tasking-hypertasking/.
Newport, Cal. Deep Work. Piatkus, 2016.
Photo by Steven Wright on Unsplash
In many ways it seems like this blog has always been part of me, and in other ways I still feel like a newbie! I’ve found writing therapeutic and the regularity energizing. I’ve learned and experienced so much during this past year, but here are the highlights.
Done is so much better than perfect
The very first line of my very first post was, “I'm a recovering over-achiever people-pleaser. I had high expectations for others and even higher ones for myself.” Those high self-expectations can be a blessing and a curse. A blessing because it leads to quality work, but a curse because I’m often paralyzed with the thought that I could still improve some little detail before calling a project complete. This affects me both in my personal life and work life. My husband once said to me, “Just lower the bar for yourself a little and then you won’t be so stressed out.” I remember thinking that it must be nice to be happy with less than your best and then feeling a little smug because obviously I was better off with my high standards. Then I became so stressed that I turned to a coach to help me work through it - she helped me realize I was expecting so much of myself that it wasn’t realistic. I hate to admit it, but my husband may have been right, but it took someone outside of my inner circle to make me believe it. I did start lowering my expectations and started producing without killing myself in the process. I still struggle sometimes with editing my work too much, but repeating the mantra, “done is better than perfect” really helps me! There are aspects of my life that it was VERY easy to lower my standards - dishes, laundry, housework, yardwork- I don’t freak out about those not being perfect or complete, and I ask for help (or require help from my kiddos!) I still take pride in my work, but now pick and choose what is worth the painstaking efforts of perfection and what can be delivered in a very good state instead of perfect.
"I still struggle sometimes with editing my work too much, but repeating the mantra, 'done is better than perfect' really helps me!"
Accountability breeds success
Having a weekly deadline - even if none of my readers really cared, made me get things done. I have posted at least weekly for a year - even when I was sick, we were on vacation, or very busy with school or sports activities. I felt like readers were counting on me, so I made accommodations to make sure I had a post completed every week.
In January of this year, I joined a Mastermind group led by The Productive Woman, Laura McClellan. I found this so motivating. I gained this whole new set of accountability partners and could share goals and dreams with them that I didn’t feel comfortable sharing with anyone else. During the 12 week session, I reported back on the mini-goals I set for myself each week and found myself making much more forward progress than I ever would have without them to answer to. I’ve become friends with these women, and we still connect monthly to share our struggles and our successes and set goals and report back on our progress. I share in their excitement and they share in mine when something we’ve been working toward comes to fruition.
I’ve long thought of myself as a hater of teamwork, rationalizing this feeling by saying I could do things faster and better alone. Even when I would admit that maybe I couldn’t do them better, I still held that at least I had control and didn’t have to rely on anyone else to determine my success. Throughout this year, I’ve gotten better at asking for feedback and advice, working as a team and accepting constructive criticism. I ran across a quote just this week that hit home. “If you want to go fast, go alone; if you want to go far, go together.”
Inspiration is everywhere
I remember being asked if I thought I’d run out of material to write about and if this outlet that I thought was going to be fun and therapeutic for me would turn out to be a burden. So far, I haven’t had to struggle to find things to write about because my life is a work in progress, and I just write about what I experience. Sometimes I have things to share that may be helpful and other times I just write about the raw honest truth of my shortcomings. Just like you see more pregnant women when you are pregnant, I have found more inspiration now that I’m looking for it.
Because I’m always looking for an inspiring quote, an interesting article, a great organizing idea, or something worthy of a Friday Funny title for my social media posts, I have read more books and articles, learned more about organization and productivity techniques than ever before in this past year. The stories I’ve heard from readers who have been inspired by something I have written have truly brought me joy.
Productivity allows for growth
Because I’m continuing to improve my own productivity, I’m able to do more things I enjoy. Even though I’m technically busier than ever, it feels the same or less as before I added in additional things I like doing- helping people get organized, teaching more piano students, selling organizing supplies, reading more, and becoming more involved in church - in addition to my day job and my role as a wife and mother.
I definitely feel that I still have lots of room for improvement. I still do best when I’m working alone, but am striving to get better at keeping projects moving when they involve others. I’ve found that shared tools are the best way to stay on the same page with others. One example is how my husband and I share events on our calendars to keep track of who is where when (which is tricky sometimes!) We also do a review of our upcoming week during the weekend to plan meals and child care and pickup. A regular touch base meeting either personally or professionally may take time, but it pays for itself in the time it saves!
Choosing your tools and sticking to them is critical to productivity. There are always new tools that may tempt you, and though it’s important to stay up to date with technology, you need to limit the tool-jumping so you can become an expert in your own system. Don’t spend your time creating your system over and over, spend your time doing the stuff your system is supposed to help you control.
It’s been a fun year, and I’m excited to see what the next one will bring. I sincerely appreciate those of you who read and comment on posts and on social media. I feel like I'm on this journey with you. I'd love to hear from you about what topics you'd like to read about in year two of My Life In Order. Submit your ideas through the contact page or by email.
- Get the whole family involved in bring laundry from all rooms in the house to the laundry room and sorting it nightly before bed.
- Wash loads of laundry as my laundry sorter got full rather than waiting to do it all on the weekends
- Create some sort of visual reminder so I would remember to start a load or switch clothes from washer to dryer.
- Fold and hang clothes IN the laundry room to avoid laundry couch! This also means I wouldn't empty another load from the dryer until the previous one was put away.
Though this experiment wasn't very scientific, I did have a hypothesis and have reached a conclusion (that are one in the same) - I HATE LAUNDRY!!!! I've failed pretty miserably at most of the points above, but I did learn from my experience. Since I have accepted the fact that laundry will never end, I have some new ideas to try as a result of my failures.
The daily sorting is the ONE part of my experiment that really worked. We don't do it at night, but rather the kids do it every morning. One kid empties and sorts the laundry from the first floor and the other kid takes care of the upstairs. We have a two sided laundry sorter for lights and dark as well as a hard plastic hamper where we put the "hots" (things that should be washed in hot water.) I really like this new habit. It keeps hampers in the bedrooms and bathrooms from overflowing and makes it visibly obvious when we need to do a load! We will definitely keep this one!
I have been doing laundry during the week much more than I did before, so I'll continue putting a load in the washer when I notice the sorter is full. The problem has been that I sometimes forget to move it to the dryer and then it gets stinky and has to be rewashed. The next point about the reminder is what I was really missing!
I originally thought I'd make some cute sign that I'd hang near the laundry room to let me know when there was laundry in the washer, but instead I thought I'd go the technology route and set a recurring reminder on my iPhone. Spoiler alert - - it didn't work. I quickly became immune to the reminder and just swiped left to dismiss it every day, twice a day.
Instead of this type of reminder, I'm going to try pairing, when you connect two activities or make one dependent on the completion of the other. I first heard about the strategy of pairing from author and podcaster, Gretchen Rubin. I'm thinking that I will pair TV with laundry. Before I will allow myself to watch TV, I'll have to check the status of the laundry and do the next step - starting a load, switching a load to the dryer and/or folding a load.
I was naive to think that folding laundry in my un-air conditioned laundry room would work in the summer - it was just too HOT! In addition, my laundry room is the landing zone for things that have to go to the basement. I keep clothes that are too small for my oldest son, but still too big for my youngest son in the basement, and with the way my 11-year-old has been growing, each week there have been new things to retire from his wardrobe. I almost constantly have a bag or just a pile of clothes on top of the dryer poised to go to the basement, which doesn't allow me any room to fold even if the temperature were comfortable.
Since I'm planning to use TV watching to remind me to do the next step in my laundry, I'm going to go back to folding while I watch. I used to do this after it got really piled up, but if I fold this each time I watch TV (which is most days) I should be able to avoid laundry couch!
I did notice a couple of new problems while being more aware of my laundry process these past few months. One was that my youngest son has TOO MANY CLOTHES! This is not because we buy him stuff, but because he gets hand-me-downs from a few different sources. It makes it difficult for him to put his clothes away because his drawers are stuffed! Many times clean clothes end up on the floor and it's difficult to tell the difference between then and the dirty ones, so clean clothes are getting washed again! It's time to purge again!
Laundry will never be something I enjoy, but it's not going away, so I'm hoping these observations I've made will help me keep up with it better! Do you have any great laundry tips to share? I'd love to hear them - please comment below!
Refresh your wardrobe and get a haircut
Kids usually get a few new outfits and shoes because they’ve grown out of the clothes from the previous school year. We go through their entire wardrobe and get rid of things that are too small or they won’t wear to avoid any fashion arguments! This time of year is also a great time to refresh your own wardrobe. Go through your closet and donate items you haven’t worn in the past several months, items that don’t fit, or ones you just don’t like. Make a list of what items you need to “fill in the blanks” of your wardrobe. Watch for sales and treat yourself! We get our kids a haircut prior to the first day so they look fresh and clean. Make an appointment for yourself, too. This could be the one time per year that you spend a little extra or try a new style.
"I always loved the beginning of the school year as a kid - new clothes and shoes, freshly sharpened pencils, blank notebooks, locker organizers - kind of my dream come true!"
Just today, our family discussed what fair bedtimes are for the kids when school starts and what time they need to get up to have plenty of time in the mornings before school. This will be a big change from our summer routine where the kids’ bedtimes go out the window – and so does mine. I find myself staying up way too late on a regular basis, but still having to get up at the same time to go to work. By the end of the summer I’m exhausted and sleeping in late on the weekends to try to catch up. When school starts, the kids will each have a set bedtime and wakeup time. I plan to create my own, reasonable bedtime as well as a wakeup time that doesn’t involve the snooze button!
When school is in session, I make more of an effort to feed my kids a healthy breakfast to give them a good start to their day. It’s so easy for us as busy adults to skip breakfast or scarf down something on the go. When school starts, it’s a great opportunity to plan your morning to include a healthy breakfast at the table with your family. Many days my kids pack their lunches, and we have various options that are easy to pack and are fairly healthy. Packing a lunch for myself alongside the kids will help me not only to save money on eating out, but help to control my portion size and the nutritional value of what I eat for lunch.
Kids literally start the school year with a blank slate, and they have the opportunity to take new classes from new teachers. It’s a great time of year for us to forgive ourselves for failed attempts in the past and make new resolutions and plans for new habits. Is it time for us to take a class, read a book, attend a webinar about something new?
My kids have gym class at least once a week, and recess every day. They also participate in sports during the school year. I need to follow suit and be more active. I can use the time they spend at sports practices to be active myself, and why not enjoy a “recess” during the day and take a quick walk?
With all the commitments kids have these days, they have to learn to manage their time, plan ahead and just plain remember what all they need to do! We are in the process of finalizing what the daily routine will be and then will create a checklist to keep track of it all. I will print out a grid with the items that need completed down the left-hand side with the days of the week across the top. The paper will go in a page protector and be displayed on the fridge with a magnetic clip. The kids will use a dry erase marker to mark off their daily accomplishments. This makes it reusable, but also easy to change if we add or take away a responsibility. It’s great to pair one of your own responsibilities to your kids’ – for example, when they practice piano, you wash dishes or when they do homework, you read. Consider planning your day the night before with specific timebound tasks. Always overestimate how long it will take you to do things so that you don’t get frustrated!
During the school year, our kids don’t have any screen time from Monday to Thursday (unless homework requires it.) We started this a couple of years ago, and it’s amazing – attitudes are much improved and since there is no expectation of screen time, we don’t hear whining or complaining. This means my husband and I don’t turn on the TV until after the kids are in bed, and sometimes we don’t even turn it on at all. It’s my goal to use the time I normally would watch TV to do other things – read, play board games, talk to my husband, take bubble baths, take a walk, etc.
One of the best parts of the first day of school for me was always seeing my friends that I hadn’t seen much over the summer. We would catch up and tell each other what we did over the vacation. We looked forward to eating lunch together and playing at recess together. As adults, why don’t we designate the start of the school year as a time to plan some lunch dates and fun activities with old friends?
A woman with many roles in life who knows the necessity of keeping things in order!